What you do every week shouldn't take you every week.
Filing documents, putting together the monthly report, redrafting the same contract with different details. Those are hours of expensive people doing work a machine can already do.
Repetitive work never appears in a budget
Nobody invoices “four hours filing documents” or “half a morning copying figures from a PDF into a spreadsheet”. It gets paid for all the same, every month, in the time of the people who know the business best.
And because it shows up in no report, the cost stays invisible: you notice it only in the fact that there is never time for the things that matter.
Repeated work starts running itself
Documents file themselves where they belong
An invoice, a contract or a payroll sheet arrives and ends up classified, renamed and in the right folder. Nobody drags a file anywhere.
The report is ready before the meeting
Built from the period's figures, in the usual format, on the day it is due.
What gets drafted weekly drafts itself
Contracts, proposals, letters — the case details dropped into the template you already use.
Nobody retypes a PDF into a spreadsheet
The figures come out of the document and into your system without passing through anyone's keyboard.
- YOUR DOCUMENTSYour contracts, manuals, catalogues and policies
- INDEXED PASSAGESSearched by meaning, not by exact wording
- THE ANSWERWith the document and clause it came fromArt. 198 · staff_handbook.pdf
The agent searches your documents before answering, and shows you where it came from
The agent searches your documents before answering, and shows you where it came from
Wherever paperwork eats the day
Accounts and administration
Invoices, payroll, reconciliations and the month-end close.
Firms and practices
Documents where three details change and the whole thing gets rebuilt each time.
Logistics and distribution
Notes, orders and delivery reports that are keyed in by hand today.
HR
Contracts, certificates and personnel files somebody assembles one at a time.
What people ask before automating
01Do I have to change the systems I already use?+
No. It is built on top of what you have: if you work in folders, email and spreadsheets, that is where the agent works. Replacing a system is a separate project and rarely necessary.
02What if a document arrives wrong or incomplete?+
It is set aside and flagged, rather than having the missing detail invented. Odd cases still go to a person; what gets automated is the 90% that is always the same.
03Where should we start?+
With a single task — the one that eats the most hours and needs the least judgement. If that one works, the next follows.
04Can the saving be measured?+
Yes, and it is worth doing: before we start we time the task as it is done today. That is the number everything is compared against afterwards.
Which task does your team repeat every week?
In our first session we take one real task, time it as it is done today, and tell you whether it can be automated and how.